Administrative Technology Tools

1.     You may wish to add video to your SharePoint site. This is done using HTML code but it is not very complicated once you know the code. All you have to do is fill in the links to your video where appropriate.
1.     Browse to the Picture Library (or other library) where you have uploaded your video.
2.     If you are using a Picture Library, switch the view to Details (if you are using a document library or other library, you should already be in this view).
2.     
3.     Right-Click on the link to your video and click Copy Shortcut.
4.     Open a blank document (Word, Wordpad, or Notepad) and paste the link in the document for easy reference.
5.     Go to your SharePoint site.
6.     Click on Modify Shared Page (You must be signed in if you are on your public site), move your mouse over Add Web Parts, then click on Browse.
7.     Click on Content Editor Web Part in the Task Pane and ensure the location where you want to add the Web Part is selected at the bottom and click Add.
8.     You can click on the Content Editor Web Part and drag it to the appropriate location while you still have the Task Pane open.
9.     Click the X in the upper right of the Task Pane to close it.
10.   Click on the red “open the tool pane” link in the Content Editor Web Part.
11.   Click on Source Editor.
12.   Here you will type in the HTML code to play your video: <div align="center"><embed src="http://your.link.to.video.here" loop="false" autoplay="false" width="200" height="200"></embed></div>  
13.   ** Do not change the syntax or punctuation of this code**
14.   Substitute your link to your movie in the appropriate spot.
15.   To customize the way the video looks, plays, and is aligned, make changes as needed to the HTML code.
16.   <div align> can be changed to center, left, or right.
17.   “Loop” indicates whether the movie will play over again after the end. Changing this setting to “true” will make it play over and over again.
18.   “Autoplay” will determine whether the video will start immediately upon opening the SharePoint site, or if the user will actively have to click Play to start the movie. Changing this to “true” will make it automatically start playing. ***NOTE: Autoplay will cause a user to get an ActiveX warning for the video each time they browse to your site. This will not cause any harm, but may cause some frustration for the user.****
19.   You can adjust the width and height as needed for your preferences.

Adding a Picture using a Content Editor Web Part gives you the freedom to adjust the size, insert the picture in the middle of text, add a caption or header, and add multiple pictures.
Browse to your picture in your picture library and open it so that it is the only thing on the page.
Click into the address bar and select the entire URL shown of the picture.
Copy it using Ctrl+C or by right-clicking and then click copy.
If you want to add multiple pictures, you will need to open a document (Word, Wordpad, or Notepad) and paste the link into that document and repeat steps 1-4 for each picture so that you can have all links in one location when you begin to add them to your Web Part.
Go to your SharePoint site.
Click Modify Shared Page (You must be signed in on your public site), move your mouse over Add Web Parts, then click Browse.
Select Content Editor Web Part in the Task Pane.
At the bottom of the pane, ensure you select the area you want to add the Content Editor Web Part to show and then click Add.
While you have the Web Part list open, you can click on the Content Editor Web part and drag it to another area of the screen if you are not satisfied with its location.
Click the X in the upper right of the Task Pane to close it.
Click on the red “open the tool pane” link in the Content Editor Web Part.
Click on Rich Text Editor in the Tool Pane. 
Click on the Insert Image button in the tool bar at the top. 
Paste the link of the picture you would like to insert in the Content Editor Web Part in the Picture Source line on the window that opens and Click OK. (Repeat steps 13 and 14 as needed for additional pictures)
You can click on the picture and adjust the size by clicking on the handles. You can also change the alignment of the picture by clicking on the paragraph formatting buttons on the toolbar. Add your text as needed. The Content Editor Web Part behaves much like a Word document and allows you to layout your pictures and words as needed. Once you are satisfied with the content, click Save.
You can then click the + next to appearance to change or remove the title of the Web Part as needed.

Open your SharePoint siteClick on the "Actions" Button, then select "Create"Click Create Picture Library from the list of choicesName your library. Be sure to name it something that will be easily recognizable for you and other users if others will be accessing this library.You can select whether you would like the library available on your quick launch bar. This will allow users to directly access your library if it is shown.Click Create.

Yes. 
 
First, create a new column in your list with the column name of "Today".   Click "OK".  (It doesn't matter what type of column or data it is, this is just a place holder and will be removed later).
 
Next, create the field for the date of graduation (or other event) and make that date the default value as a date field.
 
Next, create a column (calculated value) with the data where you would like to use "Today" as a reference to today’s date.  The column type should be "Days Until____".  In the formula field, create your formula using "Today" as if it held the column date/time. SharePoint will calculate the formula based on the assumption that you will be using "Today" as a reference to the new column you just created.


Next, edit the new column named "Today" that you created in the first step, and "Delete" the column.  In your formula, SharePoint will keep the reference to "Today" but it will change from referencing your column, to a reference to the current date.

When you try to import a Microsoft Excel file into a SharePoint list and you get an error message: “Method 'Post' of object 'IOWSPostData' failed”
Do the following:
1. Open the file titled: EXPTOOWS.XLA which is located in C:\Program Files\Microsoft Office\Office12\1033 by default.
2. Press Alt+F11 to display the Visual Basic code editor
3. Search (Ctrl+F) for the line: lVer = Application.SharePointVersion(URL)
4. Replace that section with the following: 'lVer = Application.SharePointVersion(URL)
5. Make sure the next line reads: lVer = 2
 

They are probably checked out to someone.  Here is an example of why that might happen...If you create a document library, then add a folder to your desktop to drag and drop the files, it creates a simple way to upload files to EmpowerNet.  However, if when you set up the document library, you added new columns to collect metadata about that file, then the system requires that you enter information about the file in those new variables.  So your files are in the desktop folder, and in EmpowerNet, but not viewable to others until you "Edit the Properties" and fill in that other information.  You will also need to actively "check in" the documents using the "edit menu" which appears when you mouse over the orange box with the black triangle.  Remember to change the settings, rather than clicking on the document, because that will download the document rather than changing its settings.

Yes, audience targeting should not be used as a securiy tool.  It only filters content of users based on their roles to limit the amount of information they see in a list or webparts on a page.

Permissions use security tools that are defined for each list or site by using the name of the user or group. 
 
Audience Targeting requires that audiences be set-up in the back-end programming based on predefined user information (eg. function, site, grade level, subject area, department, special roles, etc.) 
 
For FUSD to use audience targeting we will need to:Create comprehensive database of usersCode system to create audiencesDevelop protocols to regularly update databaseDevelop code to regularly upload updated information to Sharepoint

When accessing SharePoint on older versions of Internet Explorer or on older operating systems: Windows 2000/Windows '98/Mac OS 9... you need to use your old 7 character Groupwise ID as the username, first.last will not work. The "Domain" line needs to be filled in with "fresnounified".
 
For example:

Username: abcdef (same as old Groupwise user ID)
Password: ******** (same as current SharePoint or Outlook/Exchange password)
Domain: fresnounified

Limited Access Permission Level:
Allows access to shared resources in the Web site so users can access an item within the site. Designed to be combined with fine-grained permissions to give users access to a specific list, document library, item, or document, without giving users access to the entire site. Cannot be customized or deleted. With this permission level you can: View Application Pages, Browse User Information, Use Remote Interfaces, Use Client Integration Features, Open
 
Read Permission Level:
Read-only access to the Web site.   Users have same rights as Limited Access permissions plus: View Items, Open Items, View Versions, Create Alerts, Use Self-Service Site Creation, View Pages 

Contribute Permission Level:
Can create and edit items in existing lists and document libraries. With this permission level users have Read permissions plus: Add Items, Edit Items, Delete Items, Delete Versions, Browse Directories, Edit Personal User Information, Manage Personal Views, Add/Remove Personal Web Parts, Update Personal Web Parts
 
Design Permission Level:
Can create lists and document libraries and edit pages in the Web site. With this permission level, users have Contribute permissions plus: Manage Lists, Override Check Out, Approve Items, Add and Customize Pages, Apply Themes and Borders, Apply Style Sheets
 
Full Control
Full control of the scope and have all permissions
 

“NT AUTHORITY\Authenticated Users” means anyone who has signed on to the system.  Everyone who has an account is considered to be an "anonymous" user until they log in.  If you delte the "NT AUTHORITY\Authenticated User" account from the permission list you have made the decision to disallow everyone who is logged in, from accessing your webpage (even to read the page).  This is appropriate if the webpage is designed to be secured for a small group of people.  However, if you do this on a public website, you may create the problem in which anonymous users can view/read a webpage, but once they sign in, they loose access to that page.

If you are satisfied with the survey, and you are ready to make it publicly available, you need to do three things:
 
1.      test it to make sure it works the way you expect.
2.      set the permissions for the survey to include the people who should be able to reach it.  If it's open to everyone, you would want, for example, "NT Authenticated Users" to have "contribute" access.
3.      Send out an email message to the relevant audience inviting them to complete your survey, which would include an embedded hyperlink to your survey.